20 May 2004 Waynet Board Meeting Minutes

Waynet Executive Board Meeting
May 20, 2004

Present:

Thomas G. Kirk, Jr., Vice President (Earlham College)
Bill O’Hara Felker, Secretary (WHON/WQLK)
Jim Buckler (Richmond WorkOne)
Dudley Fetzer (First Bank Richmond)
Chris Hardie (Summersault)
Misty Hollis (Wayne County Government)
E. Thomas Kemp (Law Office of E. Thomas Kemp)
Amy Spears (City of Richmond)
Rodger Smith (Richmond Community Schools)
Nancy Wilson (Reid Hospital & Health Care Services)
Jane Holman, Executive Director (Ex Officio)

12:03 p.m. – Call to Order – President Randy Baker called the meeting order at 12:03 PM
Note: Member Bill Pendley was unable to attend due to eye surgery.

Old Business
The minutes of the Executive Board meeting of March 18, 2004 were approved as presented on a motion by Misty Hollis and a second by Tom Kirk.

A fee waiver for Habitat for Humanity was temporarily tabled on a motion by Jim Buckler and a second by Amy Spears until the Board had a chance to discuss the WayNet tax classification. The fee waiver was later approved on a motion by Chris Hardie and a second by Rodger Smith.

The balance sheet for the first three months of 2004 was reviewed and approved on a motion by Tom Kirk and a second by Jim Buckler. Executive Director Jane Holman said the April report was not available due to a change in personnel at Morrisson-Reeves Library, which serves as our fiscal agent. She said April and May will look healthier.

New Business
Jane Holman presented the Executive Director’s Report. It was accepted on a motion by Tom Kirk and a second by Dudley Fetzer.

She reported the Encyclopedia project should be completed and online by the end of July.
She created a new web page for Marketing and Advertising.

She is trying to determine why numbers are down in the Log Analysis. And said email spam is causing problems.

The Board approved applying to the Indiana Department of Revenue for a 501(c)(3) tax classification. Approval was made on a motion by Nancy Wilson. It was seconded by Jim Buckler. The motion included the expenditure of $530 for application fees.

Our present organization, operating as a 501(c)(4), would be dissolved with assets being integrated into the new corporation. Tom Kemp said our educational aspect (as outlined in Mission and Goals) should qualify for the new classification. He said the new organization could be ready for approval at the Annual Meeting in September.

The committee of Tom Kemp, Tom Kirk, Chris Hardie, Randy Baker and Jane Holman will continue to meet on the strategy of change and develop a time line. The change must be taken to present members to explain the benefits to them.

Randy Baker said our present structure is not working as well as expected. Tom Kemp said we could be in financial trouble within 18 months. Tom Kirk added an expanded website under the new classification would open up new funding sources as well as possible advertising. Jane Holman said the Library would remain our fiscal agent. Kirk said “Change is scary, but the way we’re going now is also scary.”

Adjournment
The meeting adjourned at 1:04 PM. The next meeting will be July 15, 2004 at 12 Noon, with lunch at 11:30 AM at Richmond Power & Light.
Note: Other regular meetings this year: September 16 and November 18.

Respectfully submitted,

Bill O’Hara Felker
Secretary

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